DPI Memos

8/28/1 - Assessment Ordering Window Closes on Friday, Aug 31st!

Please distribute/forward this memo to all persons in your school, school district, or special education unit who need to know about the North Dakota State Assessment, including counselors, teachers, education improvement team members, technology coordinators, and others.

 

NDDPI State Assessment Memo 2012-13 #2

 

August 28, 2012

 

TO:                  School District Superintendents, Public School Principals,

Private School Administrators, Special Education Directors, School

District Testing Coordinators

 

FROM:           Robert Bauer, NDDPI Test Coordinator

 

RE:                 Timelines related to Fall 2012-13 North Dakota State Assessment

                       

           

Following are the timelines for activities relating to the 2012-13 North Dakota State Assessment (NDSA). Note that activities marked with an asterisk have “date certain” deadlines that are critical to the implementation of the NDSA.

 

*August 13-31, 2012 (timeline certain)

Window for on-line ordering of Fall 2012 NDSA materials.

Instructions, username and password for accessing the CTB website for ordering will be sent by CTB to individual schools in August 2012.

REMINDER: A school district must finalize its order by clicking the “Confirm” button. You must update your e-mail address; otherwise, you will not receive an e-mail confirmation of your order. Also, orders for large print and Braille are to be included.

 

*By no later than September 15, 2012 (date certain)

School districts file Enrollment Report, using unique 10-digit student identification number. The Enrollment Report is required of all public and BIE schools; non-public schools may file this report if they choose. Data in the Enrollment Report will be used by CTB to generate student bar code labels for the student test booklets. Failure to submit the Enrollment Report by September 15 will result in the district having no student bar code labels for test booklets. This means that the front cover data for each student will need to be entered manually. NOTE: If the school district enters the teacher name/group with whom the student will be testing, the student bar code labels will be sorted to the teacher name/group level. Entering the teacher name/group is optional, however.

 

* October 5, 2012 (date certain)

Testing materials delivered to school districts.

 

Testing booklets are delivered to each school district test coordinator by CTB.

 

 

 

 

*October 22, 2012 (date certain)

NDDPI opens NDSA Assessment Report on STARS.

School districts enter/validate data elements for all students in grades 3, 4, 5, 6, 7, 8, and 11.  Many data elements from the Fall Enrollment Report will be used to pre-populate the on-line Assessment Report. A State Assessment Memo with detailed instructions will be provided to school district test coordinators. The deadline for submission of the Assessment Report is December 21, 2012.

 

*October 22 – November 9, 2012 (dates certain)

Administration of the Fall 2012 NDSA for grades 3, 4, 5, 6, 7, 8, and 11.

 

*November 5, 2012 (date certain)

Administration of the 2012 North Dakota Alternate Assessment 1 & 2 for grades 3, 4, 5, 6, 7, 8, 11 begins.

 

*November 9-30, 2012 (dates certain)

Window is open to file Application for Test Invalidation Form online with NDPPI. No paper applications will be accepted. No applications will be accepted after November 30.

 

*November 13, 2012 (date certain)

Last day for school districts to schedule pickup of their Fall 2012 test materials.

 

*November 30, 2012 (date certain)

Testing Window for the NDAA2 closes at 5:00 p.m. (CT).

 

*December 19, 2012 (date certain)

Testing Window for the NDAA1 closes at 5:00 p.m. (CT).

 

*December 21, 2012 (date certain)

NDDPI closes the Assessment Report.

Administrative sanctions may be imposed on school districts that do not meet this date (see Article 67-22 Corrective Actions and Sanctions at http://www.legis.nd.gov/information/acdata/pdf/67-22-01.pdf

 

*January 3, 2013 (date certain)

CTB conducts extensive quality assurance checks and inter-form equating to ensure accuracy, validity, and reliability of all final reports, including those of students, schools, districts, and the State. DPI convenes the state’s Technical Advisory Committee to independently review and validate all assessment impact data and overall system performance.

 

January 31, 2013 (date certain)

CTB ships NDSA reading/language arts, mathematics, and science reports to school districts.

 

March 2013 (mid to late, projected)

North Dakota Alternate Assessment Student Reports for reading/language arts, mathematics, and science become available for teachers to download at the local level.

 

March 2013 (projected)

NDDPI compiles, validates, and analyzes data and assembles initial Adequate Yearly Progress Report (AYP) files for each school district and school plant by merging Fall 2011 student test score records (reading and math) received from CTB, North Dakota Alternate Assessment test records, validated Assessment Report data, and attendance and graduation records submitted on-line June 30, 2012.

 

April 2013 (projected)

NDDPI generates preliminary Adequate Yearly Progress (AYP) Reports for school plants.

 

 

If you have questions or need assistance, please contact the North Dakota Help Desk at CTB/McGraw Hill at (800) 282-9988. If any questions need to be directed specifically to me, I may be reached at (701) 328-2224 or rgbauer@nd.gov.

 

Thank you for your prompt attention to these matters of mutual concern.

 

Access all State Assessment Memos and other assessment information at http://www.dpi.state.nd.us/testing/assess/index.shtm